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This website is funded by ECHO.

Home > On-the-Job Learning > Steps to Follow for OJL

On-the-job learning allows staff to learn while engaged in daily work under the supervision of a coach. It can be formal or informal and can cover all the stages of an assessment or focus on specific technical areas.

Management and Implementation of on-the-job learning events – Overview of the various steps to implement on-the-job learning activities.

Implementation steps can be broken down as follows:

[show all steps]

Step 1: Identifying the learner's skill gaps and the objectives of the learning activity

Training Needs Analysis: Estimating the skills gaps and identifying specific technical competencies to address through one-on-one coaching
Defining the learning Path: Defining the most appropriate type of training event (workshop, distance learning or on-the-job learning) and the right level of content (beginner or more advanced)
On-the-job learning questionnaire, Using the pre-on-the job learning questionnaire and Bloom taxonomy, the learner and coach together establish learning objectives covering expected level of performance / actions and conditions
Developing Learning Objectives: Quick guide to developing clear learning objectives

Step 2: Selecting the coach and learner, and getting you manager's approval

Core competencies of a professional coach: Document of the International Coach Federation detailing the qualities of a good coach

Step 3: Preparing a workplan and a budget

Workplan and Budget: Using the pre-on-the-job learning questionnaire, identify activities, timeline and budget

Step 4: Running on-the-job learning

Duration: How long should on-the-job learning last for

More guidance and tools will be developed in 2008

Step 5: Following up

Monitoring and Evaluation (M&E) framework for learning events: An example of M&E framework for a Food Security Assessment Learning Strategy
Monitoring and Evaluation framework for the on-the-job learning: More specific M&E guidance related to the on-the-job learning
Template to evaluate a learner's achievements: Sample form to be completed by the coach for submission to the regional bureau, ODA in Headquarters, the learner and his/her manager
Template for learner's evaluation of the programme: Sample form to be completed by the learner at the end of the programme
Template for coach's evaluation of the programme: Sample form to be completed by the coach to evaluate and potentially improve future on-the-job learning
Update PACE: Learners and Coaches are encouraged to update their workplans and PACE to include the outcomes of their on-the-job learning experience

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